Flux lets recruiting agencies take cards for convenience, ACH for larger invoices where the economics are friendlier, and pass the processing fee to the client at checkout where local rules allow.
Why recruiting agencies choose Flux
ACH for large invoices
Route retainers and big invoices over ACH where the per-transaction economics beat cards.
Pass the fee where allowed
On consumer pass-through, the processing fee is added to the client's total at checkout, where local surcharging rules allow.
Books that reconcile
A QuickBooks sync keeps recruiting agencies from retyping every payment into the accounting system at month end.
How recruiting agencies get paid
For recruiting agencies, ACH usually fits large invoices and retainers, cards suit smaller or on-the-spot payments, and Flux handles both through one integration with a clean record for your books.
A typical Flux setup for recruiting agencies
Contingency recruiting produces a distinctive payment shape: nothing for weeks, then a large placement invoice due when the candidate starts. Those invoices go out with payment links and are paid mostly by ACH, settling in 1-3 business days, with card available when a hiring manager wants to close it out on a company card. Retained search smooths the shape: an engagement fee at signing, a milestone at shortlist, and the balance at placement.
Temp and contract staffing changes the cadence entirely: weekly invoices against approved timesheets, ideally on ACH autopay under a standing authorization, because chasing weekly invoices manually does not scale past a handful of contractors. The REST API lets staffing platforms generate those invoices from timesheet approvals automatically. QuickBooks sync keeps placement fees, retained milestones, and temp billing distinguishable when the month closes and the mix needs explaining.
What recruiting agencies should watch
The guarantee period is the industry's signature friction: a candidate who leaves within the guarantee window triggers a replacement search or a refund, and how that unwinds should be written down before the invoice is ever paid. Prefer replacement over refund in your terms where you can, and when a refund is owed, issue it through the processor promptly so it is visible and documented rather than netted informally against a future placement.
Placement invoices age badly because leverage inverts at the start date: before it, the client needs you; after it, they have the candidate. Invoice at offer acceptance with payment due by the start date, and make guarantee coverage effective on payment. On temp business, watch the funding gap: you pay contractors weekly whether or not clients pay you, so autopay authorizations and same-week invoicing are what keep the working capital math survivable.
Simple, transparent pricing
Flux charges a flat 2.9% plus 30 cents per transaction, with volume discounts for higher-volume recruiting agencies and the option to pass the fee to the customer at checkout where local surcharging rules allow. No setup fees and no contracts. Accounts processing under $100,000 a year in card volume may be subject to a $20 monthly account fee.
Frequently asked questions
How do recruiting agencies accept payments with Flux?
Recruiting Agencies accept credit and debit cards, ACH bank transfers, and stablecoins through one Flux integration, with drop-in hosted fields that keep card data off your own systems.
What does Flux charge recruiting agencies?
A flat 2.9% plus 30 cents per transaction, with volume discounts for higher-volume merchants and no setup fees or contracts. Accounts processing under $100,000 a year in card volume may be subject to a $20 monthly account fee. You can also pass the processing fee to the customer at checkout where local surcharging rules allow.
How fast do recruiting agencies get their money?
Card payments settle in one to two business days and ACH in one to three business days. Stablecoin payments go to your wallet instantly.
When should a placement invoice go out, offer or start date?
Invoice at offer acceptance with payment due on or before the start date, and make guarantee coverage effective on payment. That sequence uses the moment of maximum goodwill and gives ACH its 1-3 business days to settle before the guarantee begins.
How do we handle refunds under a placement guarantee?
Per your written terms: replacement first if your agreement allows it, and when a refund is owed, issue it through Flux promptly through the original payment method. A documented refund protects you far better than an informal credit against future fees.
Can weekly temp invoices run automatically?
Yes. With a standing ACH authorization, the REST API can generate and collect weekly invoices from approved timesheets, which is the difference between scaling contract headcount and drowning in receivables.
Ready to get recruiting agencies paid with Flux?
Cards, ACH, and stablecoins in one platform. Apply in about two minutes.
Get Started